Training MaterialsAccountability Programs : Minnesota Department of Education

Training Materials

Individual Education Plan (IEP) Managers’ Training: Managing Relationships and Meetings



Individual Education Plan (IEP) Managers’ Training:

Managing Relationships and Meetings

Table of Contents: this contains the content, activities and handouts for each section of the training

Preparation Phase:

Read This First: this contains the overview of the training and will get you started on your training

Additional Resources: this contains other resources, which may help you with the content of the training

Agenda

Promotion Fliers

• Overview of Training Flier 1

• Overview of Training Flier 2

Training Phase:

Introduction (I)

Content

Definition of terms

• IEP manager

• Special education

• Due process

• Communication

• Facilitation

• Section 504

• IEP Meeting Essentials

Four areas

• Due Process

• Communication

• Meeting Essentials

• Facilitation Skills

Teaching Aids

• Overheads: definitions power point

• Activity: definitions

• Introduction to IEP Manager’s Training Power Point

Due Process (DP)

Content

Case Law

• Brown

• PARC

• Mills

• Goss v Lopez

Legislative History

• Civil rights laws

• IDEA (Individuals with Disability Education Improvement Act)

• Section 504 of the Rehabilitation Act of 1973

• Comparison between IDEA and 504

Accountability

• Between the United States Department of Education (USDOE) and the district

• General education

• Case managers

• Resources

Teaching Aids

• Due Process Power Point Slides

• Notes for use with slides

Communication (C):

Content

Introduction

• Trust

• ‘And’ v ‘but’

• Apologies

Seven Challenges to Communication

Listen

• Verbal

• Para-verbal

• Non-verbal

Intent and consent

• State your intent

• Ask for their consent

Clearly and completely

• Congruent/empathetic/positive regard

• ‘I’ statements

• Five dimensions of communication

Translate

• Complete messages

• Hidden messages

• Complaints into requests

Questions

• Creative

• Deeper

• Dialogue/Debate

Appreciate

• Unconditional positive regard

• Control: only one’s self

Practice

Teaching Aids

• Communication power point notes and slides

• Notes for use with slides

Activities

• Debate v Dialogue Scenarios

• When the Parent Says…

Handouts

• 3/page from the overheads

• Other handouts

• Comparison of Debate and Dialogue

• Trust Construct Worksheet

• False Assumptions

• ‘I’ Statements

• Five Dimensions of Communication Worksheet

• Five Dimensions of Communication Examples

• Variations on ‘why’

IEP Meeting Essentials (ME)

Introductory Activity

Content

Be purposeful

Be planful

• Agenda

• Roles of participants

• Facilitator role

• Timelines

Participants

• Who runs the meeting?

• Who is the recorder or note-taker?

• Who is the timekeeper?

• IEP?

• Who will draft it?

• How and when will it be distributed?

• Who will answer parental questions?

• What is the parent’s role?

• Are there other professionals needed?

Process (IEP flow)

• Present level of academic achievement and functional performance

• Goals and objectives

• Service and placement

• Other

Parking Lot

• Verbal territory

• Important items not to be lost

• Not to be discussed now

Teaching Aids

• IEP Meeting Essentials PowerPoint Slides

• Notes for use with slides

Activities

• Cards of IEP Elements

• Sequencing IEP Elements

• Debriefs of IEP Elements

Handouts

• 3/page from the overheads

• Other handouts

• IEP Purpose and Agenda

• Troublesome Statements

• Holding the IEP Meeting

• Tips for Parent/Professional Partnerships

• Sample Parent Letter

• Student Letter

• Teacher Letter

• Brainstorming Ground Rules

• Goal Writing Tutorial K-12

• Goal Writing Tutorial: Early Childhood

Facilitation Skills (FS)

Content

Definitions

Circle of concern/circle of influence

Self-knowledge/self-as-instrument

Personality traits

Process and product

Product tasks

Process tasks

Skilled facilitators v. more skilled facilitator

Atmosphere of good facilitation

Barriers to success

Defeating the problem

Skill in conflict resolution

Skill in collaboration

Skill in identifying what’s happening

Skill in manipulating the environment

Negotiation skills?

Mediation skills?

Respect

Teaching Aids

• Facilitation Skills Power Point Slides

• Notes for use with slides

Activities

Facilitation Scenarios

Activity Explanation for Trainer

Elementary Case Study for Trainer

• Role Descriptions for Administrative Designee

• Role Descriptions for Mother

• Role Descriptions for Special Education Teacher

• Role Descriptions for Advocate

• Role Descriptions for Regular Education Teacher

• Role Descriptions for Speech and Language Teacher

• Role Descriptions for Observer/Coach

Secondary Case Study for Trainer

• Role Descriptions for Administrative Designee

• Role Descriptions for Parent

• Role Descriptions for Special Education Teacher

• Role Descriptions for Advocate

• Role Descriptions for Regular Education Teacher

• Role Descriptions for Student

• Role Descriptions for Observer/Coach

Early Childhood Case Study for Trainer

• Role Descriptions for Administrative Designee

• Role Descriptions for Parent

• Role Descriptions for Special Education Teacher

• Role Descriptions for Advocate

• Role Descriptions for Regular Education Teacher

• Role Descriptions for Observer/Coach

Transition Case Study for Trainer

• Role Descriptions for Administrative Designee

• Role Descriptions for Parent

• Role Descriptions for Special Education Teacher

• Role Description for Student

• Role Descriptions for Vocational Rehabilitation Counselor

• Role Descriptions for Transition Programs’ Administrator

• Role Descriptions for Observer/Coach

Techniques and Characteristics of an Effective Facilitator

Handouts

• 3/page from the overheads

• Other handouts: Ten Questions to Ask Yourself

Evaluation Phase

• Evaluations

• Sign in Data for Minnesota Department of Education