FCCH Sponsors Management Plan & BudgetLearning Support : Minnesota Department of Education

FCCH Sponsors Management Plan & Budget

FCCH Sponsors Management Plan & Budget

Child and Adult Care Food Program (CACFP) sponsors of homes must submit a Management Plan.  The plan must provide documentation from the sponsor illustrating measurable expected performance outcomes.  The standards for those outcomes are defined by United Stated Department of Agriculture (USDA) regulations and focus on the Sponsors:  Financial Viability, Organizational Capability, and (Internal Controls) Accountability.

A complete management plan is required no less than once every three years with updates annually.   The items on this page are instructions, related documents and worksheets to assist sponsoring organizations in the preparation of materials needed to complete the submission of a Management Plan.

Links to the Code of Federal Regulations (CFR) and Management Improvement Guidance from USDA:

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Application Renewal Schedule  36Kb (4/11/08)  19Kb (4/11/08)
     2008-2009 timeline for Child and Adult Care Food Program (CACFP) sponsors of homes for submitting the Management Plan and Budget, Sponsor Application, and Provider Applications.
Board Composition Form  77Kb (4/23/08)  54Kb (4/23/08)
     Required management plan form for Child and Adult Care Food Program (CACFP) sponsors to report the date of birth for the executive director and board chair. Each member of the governing board must be represented.
Budget Detail Worksheet (Excel)  115Kb (6/19/08)  93Kb (6/19/08)
     This is a tool to assist in the required detail budget documentation that MUST be submitted for approval for Child and Adult Care Food Program (CACFP) home sponsors.
Child Enrollment Documentation  153Kb (3/28/08)  248Kb (3/28/08)
     Child enrollment forms are required to be collected annually by sponsors of homes participating in the Child and Adult Care Food Program (CACFP) - March 2008 memo with formats for enrollment form.
Formal Bid Procurement Log  64Kb (4/11/08)  52Kb (4/11/08)
     This form is to be submitted to document the procedures that were followed to obtain and evaluate bids through the formal procurement process for Child and Adult Care Food Program (CACFP) sponsors.
Institution Eligibility (Handout D)  34Kb (8/18/05)  47Kb (8/18/05)
     Form for a sponsor's internal use to facilitate the collection of information about current or past performance and criminal records of all principals within an organization participating in the Child and Adult Care Food Program (CACFP).
Management Plan (Year 1 of 3)  143Kb (4/11/08)  124Kb (4/11/08)
     Year 1 requirements for the three-year Management Plan for Child and Adult Care Food Program (CACFP) sponsors of homes.
Outside Employment Form (Handout C)  6Kb (8/18/05)  19Kb (8/18/05)
     Sample template for sponsors to use and adapt as a policy for Child and Adult Care Food Program (CACFP) staff that may also have other employment.
Prohibited Fees  40Kb (2/11/08)  36Kb (2/11/08)
     A sponsoring organization may not charge any administrative fees to homes participating in the Child and Adult Care Food Program (CACFP) - February 2008 memo and certification statement.
Sample Provider/Sponsoring Organization Permanent Agreement Form  35Kb (8/5/05)  36Kb (8/5/05)
     Sample agreement which specifies the rights and responsibilities of Provider and Sponsoring Organization as participants in the Child and Adult Care Food Program (CACFP).
Serious Deficiency Process for Providers (with certification form)  108Kb (4/11/08)  67Kb (4/11/08)
     Handouts for the serious deficiency process and sample form for sponsors to use to collect a limited amount of personal information from day care home providers participating in the Child and Adult Care Food Program (CACFP).
Sponsor Monitor Staffing Standards  148Kb (9/13/05)  118Kb (9/13/05)
     Implementation and clarification of monitor staffing standards according to USDA guidance for Child and Adult Care Food Program (CACFP) center sponsors and home sponsors - March 2003 memo.
Sponsor Monitoring Staffing Factors - Minnesota  83Kb (4/11/08)  45Kb (4/11/08)
     Instructions to determine sponsor monitoring staff ratio (based on Minnesota state staffing factors from federal staffing standards) for Child and Adult Care Food Program (CACFP) sponsors of homes.
Sponsor Monitoring Staffing Ratio Determination Form  94Kb (4/21/08)  35Kb (4/21/08)
     Use to calculate Child and Adult Care Food Program Monitoring Staff Ratio for Sponsors of Homes(based on Minnesota state staffing factors from federal staffing standards)
Training Report - Civil Rights  81Kb (4/11/08)  68Kb (4/11/08)
     Form used by Child and Adult Care Food Program (CACFP) sponsors of homes to report their annual plan for civil rights training.
Training Requirements  102Kb (6/6/07)  153Kb (6/6/07)
     Annual training requirements for Child and Adult Care Food Program (CACFP) home sponsors.
Training Requirements Report  86Kb (4/11/08)  71Kb (4/11/08)
     Report format for sponsor training sessions that meet the annual training requirements for Child and Adult Care Food Program (CACFP) center sponsors and home sponsors.