CACFP FCCH - Procurement & ContractsLearning Support : Minnesota Department of Education

CACFP FCCH - Procurement & Contracts

CACFP FCCH - Procurement & Contracts

Child Nutrition Program sponsors must follow specific regulations for procurement and purchasing.  Guidance, memos, and other documents are available below.  To view or download the following USDA documents, click on:

* FNS Instruction 796-2, Revision 3, Financial Management Brochures

* OBM Circular A-122, Cost Principles for Non-Profit Organizations

* OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments

* Links to third-party sites are provided as a service to Minnesota Department of Education (MDE) Website visitors. See our disclaimer regarding these sites in our copyright information linked at the bottom of this page. Links will open in a new browser window.

Certification Form - Debarment and Suspension  27Kb (8/29/05)  33Kb (8/29/05)
     Required certification form from the vendor on contracts over $25,000 in federal funds.
Certification Form - Lobbying  318Kb (7/31/06)  436Kb (7/31/06)
     Required certification form from the vendor on contracts over $100,000 in federal funds.
FNS Instruction 796-2 Rev. 3  1Mb (8/17/05)
     This instruction from USDA establishes program standards, principles and guidelines for financial management to assure that costs charged Child and Adult Care Food Program (CACFP) are allowable, necessary and reasonable for effective and efficient operation of the nonprofit food service.
Formal Bid Procurement Log  64Kb (4/11/08)  52Kb (4/11/08)
     This form is to be submitted to document the procedures that were followed to obtain and evaluate bids through the formal procurement process for Child and Adult Care Food Program (CACFP) sponsors.
Formal Procurement (Sealed Bid) Procedures  121Kb (11/8/07)  75Kb (11/8/07)
     Summary of required procedures for Child Nutrition Program purchases exceeding the small purchase threshold ($100,000 in federal regulations). Includes procurement log form to be submitted to FNS.
Informal Procurement (Small Purchase) Procedures  75Kb (7/26/07)  57Kb (7/26/07)
     Summary of procedures for Child Nutrition Program purchases that are within the small purchase threshold ($100,000 under federal regulations).
Price as Primary Factor in Request for Proposals (RFP)  32Kb (3/10/08)  37Kb (3/10/08)
     Criteria for setting price as the primary factor in Request for Proposals (RFP) that use Child Nutrition Program funds - March 2008 memo.
Procurement and Recordkeeping Requirements  16Kb (3/21/06)  39Kb (3/21/06)
     Three-year retention period for records relating to contracts; types of required procurement records - March 2006 memo.
Procurement Q&As  225Kb (4/13/07)  153Kb (4/13/07)
     Federal Grants Management Standards (7 CFR 3016 & 3019) that apply to Child Nutrition Programs funds, including procurement and contractual requirements - 2001 to 2006 memos.