State Agency and Sponsor Monitoring - FCCHLearning Support : Minnesota Department of Education

State Agency and Sponsor Monitoring - FCCH

State Agency and Sponsor Monitoring - FCCH

Program forms and resources for use by sponsors in monitoring program operations at sponsored sites.  Materials may include monitoring requirements, sample monitoring forms, and monitoring frequency (including possible fiscal action).
Appeal Procedure  72Kb (1/11/07)  57Kb (1/11/07)
     Appeal procedure for the Child and Adult Care Food Program (CACFP) - Food and Nutrition Service, Minnesota Department of Education, U.S. Department of Agriculture (USDA)
Block Claims and Unannounced Visits - Memos  123Kb (9/4/07)  79Kb (9/4/07)
     Sponsoring organization documentation of reasons for block claims and the related requirement to conduct unannounced visits at Child and Adult Care Food Program (CACFP) centers or family day care homes - July 2005 through August 2007 memos.
Clarification on No Grace Period - 9/22/2005  6Kb (9/22/05)  25Kb (9/22/05)
    
Collection of CACFP Debt from Terminated Providers  13Kb (9/8/05)  30Kb (9/8/05)
    
Effects of Public Law 102-224 on Termination of Family Child Care Provider Agreements - 6/7/2001  21Kb (9/13/05)  34Kb (9/13/05)
    
Five Day Meal Count Reconciliation Procedure  74Kb (12/6/07)  47Kb (12/6/07)
     Sponsoring organizations must review each family child care home three times each year and during each review must reconcile the meal counts with enrollment and attendance records for a five-day period.
Implementation Guide for Serious Deficiency Determinations of Family Child Care Home Providers  152Kb (3/28/08)  166Kb (3/28/08)
     This document provides guidance for FDCH sponsors to apply in determining when a finding and corrective action should be issued to a provider and when to initiate a notice of serious deficiency for a provider's noncompliance with the Child and Adult Care Food Program (CACFP) regulations.
Record Retention - National Disqualified List and Serious Deficiencies  46Kb (2/6/07)  35Kb (2/6/07)
     Requirements to maintain records relating to an organization or individual placed on the National Disqualified List or an organization determined to be seriously deficient in administration of the Child and Adult Care Food Program (CACFP) - February 2007 memo.
Serious Deficiency Process for Providers (with certification form)  108Kb (4/11/08)  67Kb (4/11/08)
     Handouts for the serious deficiency process and sample form for sponsors to use to collect a limited amount of personal information from day care home providers participating in the Child and Adult Care Food Program (CACFP).
Sponsor Household Contact Procedures  71Kb (3/11/08)  60Kb (3/11/08)
     Child and Adult Care Food Program (CACFP) sponsoring organizations may contact households that have children at family day care homes or child care centers to verify the children’s usual attendance and meal services received.
Sponsor Household Contact Procedures (memo)  9Kb (9/8/05)  27Kb (9/8/05)
     Household contact procedures are available for multi-site centers on the Child and Adult Care Food Program (CACFP) - May 2005 memo.
Sponsor Monitor Staffing Standards  148Kb (9/13/05)  118Kb (9/13/05)
     Implementation and clarification of monitor staffing standards according to USDA guidance for Child and Adult Care Food Program (CACFP) center sponsors and home sponsors - March 2003 memo.
Sponsor Monitoring of Meals  38Kb (6/8/06)  45Kb (6/8/06)
     Requirement for Child and Adult Care Food Program (CACFP) sponsoring organizations to monitor all meal services at sponsored sites – June 2006 memo.
Sponsor Monitoring Staffing Factors - Minnesota  83Kb (4/11/08)  45Kb (4/11/08)
     Instructions to determine sponsor monitoring staff ratio (based on Minnesota state staffing factors from federal staffing standards) for Child and Adult Care Food Program (CACFP) sponsors of homes.
Sponsor Monitoring Staffing Ratio Determination Form  94Kb (4/21/08)  35Kb (4/21/08)
     Use to calculate Child and Adult Care Food Program Monitoring Staff Ratio for Sponsors of Homes(based on Minnesota state staffing factors from federal staffing standards)
Tier I Eligibility Determinations  135Kb (6/25/07)  67Kb (6/25/07)
     Acceptable documentation that day care homes are eligible for the higher Tier I level of Child and Adult Care Food Program (CACFP) reimbursement – June 2007 memo.