Procurement & Contracts - CACFP CentersLearning Support : Minnesota Department of Education

Procurement & Contracts - CACFP Centers

Procurement & Contracts - CACFP Centers

Organizations that participate in the Child and Adult Care Food Program (CACFP) must follow federal procurement regulations as well as any applicable state and local rules when purchasing food, supplies, and services with program funds.

Links to the Code of Federal Regulations (CFR) and Instructions on procurement requirements:

*Note: By clicking on the links above you will leave the MDE website. Read the copyright notice at the bottom of the page for our disclaimer regarding these sites.

Catering Contract  182Kb (9/27/07)  2Mb (9/27/07)
     Contract template with required provisions for an organization that purchases meals from a caterer and claims the meals for Child and Adult Care Food Program (CACFP) reimbursement.
Certification Form - Debarment and Suspension  27Kb (8/29/05)  33Kb (8/29/05)
     Required certification form from the vendor on contracts over $25,000 in federal funds.
Certification Form - Lobbying  318Kb (7/31/06)  436Kb (7/31/06)
     Required certification form from the vendor on contracts over $100,000 in federal funds.
FNS Instruction 796-2 Rev. 3  1Mb (8/17/05)
     This instruction from USDA establishes program standards, principles and guidelines for financial management to assure that costs charged Child and Adult Care Food Program (CACFP) are allowable, necessary and reasonable for effective and efficient operation of the nonprofit food service.
Food Service Management Companies (FSMC) and Caterers - contact list  84Kb (5/14/08)  57Kb (5/14/08)
     Contact information for food service management companies (FSMC) and caterers that have contracted with Minnesota Child Nutrition Programs.
For-Profit Centers - Catering Contract Formal Procurement Prototype Procedures - Request for Proposals (RFP)  198Kb (11/8/07)  168Kb (11/8/07)
     Documents used by a for-profit center participating in the Child and Adult Care Food Program to meet procurement requirements when obtaining a catering contract for more than $10,000.
For-Profit Centers - Catering Contract Procurement Point Calculator  30Kb (8/21/06)  28Kb (8/21/06)
     Chart used by a for-profit center participating in the Child and Adult Care Food Program to assign points to proposals for providing catering services that exceed $10,000. (Excel spreadsheet)
Formal Procurement (Sealed Bid) Procedures  121Kb (11/8/07)  75Kb (11/8/07)
     Summary of required procedures for Child Nutrition Program purchases exceeding the small purchase threshold ($100,000 in federal regulations). Includes procurement log form to be submitted to FNS.
Group Buying Services  80Kb (5/13/08)  40Kb (5/13/08)
     Federal procurement responsibilities of organizations participating in group buying services using Child Nutrition Programs funds - December 2001 memo.
Informal Procurement-Log (Annual Cost Comparisons)  16Kb (8/4/05)  40Kb (8/4/05)
     Form to document a comparison of quotes from potential vendors when using Child Nutrition Program funds for small purchases ($100,000 or less under federal regulations).
Informal Procurement (Small Purchase) Procedures  75Kb (7/26/07)  57Kb (7/26/07)
     Summary of procedures for Child Nutrition Program purchases that are within the small purchase threshold ($100,000 under federal regulations).
Price as Primary Factor in Request for Proposals (RFP)  32Kb (3/10/08)  37Kb (3/10/08)
     Criteria for setting price as the primary factor in Request for Proposals (RFP) that use Child Nutrition Program funds - March 2008 memo.
Procurement and Recordkeeping Requirements  16Kb (3/21/06)  39Kb (3/21/06)
     Three-year retention period for records relating to contracts; types of required procurement records - March 2006 memo.
Procurement Q&As  225Kb (4/13/07)  153Kb (4/13/07)
     Federal Grants Management Standards (7 CFR 3016 & 3019) that apply to Child Nutrition Programs funds, including procurement and contractual requirements - 2001 to 2006 memos.