State Agency and Sponsor Monitoring - CACFP CentersLearning Support : 
State Agency and Sponsor Monitoring - CACFP Centers
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State Agency and Sponsor Monitoring - CACFP Centers
This section provides program forms and resources used by Child and Adult Care Food Program (CACFP) sponsors to complete the process of monitoring program operations at sponsored sites. Examples of documents may include monitoring requirements, sample monitoring forms, and monitoring frequency. This section also includes forms used by State Agency staff to conduct administrative reviews of sponsors.
Sponsor Monitoring-CACFP
Block Claims and Unannounced Visits - Memos
 123Kb (9/4/07)
 79Kb (9/4/07)
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| Sponsoring organization documentation of reasons for block claims and the related requirement to conduct unannounced visits at Child and Adult Care Food Program (CACFP) centers or family day care homes - July 2005 through August 2007 memos. | |
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Developing a Filing System for CACFP Records
24Kb (11/28/06)
650Kb (11/28/06)
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| Suggestions and guidelines for organizing Child and Adult Care Food Program (CACFP) records. | |
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Five Day Meal Count Reconciliation Procedure - Multi-site Sponsors
79Kb (3/26/08)
58Kb (3/26/08)
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| Multi-site sponsors of the Child and Adult Care Food Program (CACFP) are required during monitoring visits to reconcile the meal counts recorded by a center for the day of the monitoring visit and at least five consecutive days immediately preceding the visit. | |
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Monitoring Form for Multi-Site Sponsors
158Kb (9/8/05)
119Kb (9/8/05)
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| Sample form to be used by sponsor monitors when conducting Child and Adult Care Food Program (CACFP) compliance visits at operating program sites. | |
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Monitoring Form for Multi-Site Sponsors (Afterschool Snack only)
108Kb (11/1/07)
154Kb (11/1/07)
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| Sample form to be used by sponsor monitors when conducting afterschool snack compliance visits at operating program sites on the Child and Adult Care Food Program (CACFP). | |
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Record Retention - National Disqualified List and Serious Deficiencies
46Kb (2/6/07)
35Kb (2/6/07)
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| Requirements to maintain records relating to an organization or individual placed on the National Disqualified List or an organization determined to be seriously deficient in administration of the Child and Adult Care Food Program (CACFP) - February 2007 memo. | |
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Required Records and Administrative Tasks
102Kb (12/11/06)
693Kb (12/11/06)
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| Required Records and Administrative Tasks for all Child and Adult Care Food Program (CACFP) Center Sponsors | |
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Seriously Deficient Flowchart
36Kb (2/21/08)
51Kb (2/21/08)
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| Flowchart with the definition and process of what occurs when a sponsor is declared to be seriously deficient. | |
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Site Monitoring Visits, Edits, and Staff Training for Sponsors with Multiple Sites
81Kb (11/28/06)
663Kb (11/28/06)
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| Additional requirements for Child and Adult Care Food Program (CACFP) sponsors with multiple sites. | |
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Sponsor Household Contact Procedures
71Kb (3/11/08)
60Kb (3/11/08)
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| Child and Adult Care Food Program (CACFP) sponsoring organizations may contact households that have children at family day care homes or child care centers to verify the children’s usual attendance and meal services received. | |
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Sponsor Household Contact Procedures (memo)
9Kb (9/8/05)
27Kb (9/8/05)
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| Household contact procedures are available for multi-site centers on the Child and Adult Care Food Program (CACFP) - May 2005 memo. | |
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Sponsor Monitor Staffing Standards
148Kb (9/13/05)
118Kb (9/13/05)
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| Implementation and clarification of monitor staffing standards according to USDA guidance for Child and Adult Care Food Program (CACFP) center sponsors and home sponsors - March 2003 memo. | |
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Sponsor Monitoring of Meals
38Kb (6/8/06)
45Kb (6/8/06)
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| Requirement for Child and Adult Care Food Program (CACFP) sponsoring organizations to monitor all meal services at sponsored sites – June 2006 memo. | |
Sponsor Monitoring Staffing Ratio Determination Form
84Kb (5/7/08)
 34Kb (5/7/08)
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| Required management plan form for sponsors to ensure adequate monitor coverage of centers participating in the Child and Adult Care Food Program (CACFP). | |
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Sponsor Pre-Operational Visit to New Sites on Afterschool Snacks
106Kb (10/31/07)
116Kb (10/31/07)
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| Form to be completed by the sponsor prior to claiming afterschool snacks on the Child and Adult Care Food Program (CACFP). | |
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Sponsor Pre-Operational Visit to Sites (form)
64Kb (11/29/05)
55Kb (11/29/05)
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| Sponsor form documenting the pre-operational site visit for the Child and Adult Care Food Program (CACFP). | |
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Staff Training Requirements for Multi-site Sponsors
52Kb (11/28/06)
679Kb (11/28/06)
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| Child and Adult Care Food Program (CACFP) sponsor requirements for providing staff training. | |
State Agency Monitoring-CACFP
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Administrative Review Form - Afterschool Snack Sponsors
181Kb (3/12/08)
323Kb (3/12/08)
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| Form used by State Agency staff when conducting afterschool snack compliance visits at operating program sites on the Child and Adult Care Food Program (CACFP). | |
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Appeal Procedure
72Kb (1/11/07)
57Kb (1/11/07)
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| Appeal procedure for the Child and Adult Care Food Program (CACFP) - Food and Nutrition Service, Minnesota Department of Education, U.S. Department of Agriculture (USDA) | |
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Preapproval Visit Form - Afterschool Snack or Emergency/Homeless Shelter Center Sponsors
114Kb (2/26/08)
49Kb (2/26/08)
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| Form used by state agency staff when conducting preapproval visits to new Afterschool Snack program sponsors or new emergency/homeless shelter sponsors on the Child and Adult Care Food Program (CACFP). | |
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Preapproval Visit Form - Center Sponsors
119Kb (2/26/08)
53Kb (2/26/08)
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| Form used by state agency staff when conducting preapproval visits to new program sponsors on the Child and Adult Care Food Program (CACFP). | |