Bid and Proposal RequirementsLearning Support :

Request for Proposals - Distribution of USDA Commodities

Minnesota Department of Education

Food and Nutrition Service

February 2004

REQUEST FOR PROPOSALS (RFP)

DISTRIBUTION OF USDA COMMODITIES

SCHOOL: ___________________________________

DATE OF REQUEST: ______________________

DATE PROPSALS ARE DUE: __________TIME: ________

I. SCHOOL OBJECTIVES & REQUIREMENTS

Objectives

________________ requests proposals for the distribution of USDA commodities, allocated through the school’s participation in the National School Lunch and Food Distribution Programs, for school year 20___-___ beginning on July 1, (20___) and ending June 30, (20___) with up to ____ 1-year renewals.

A distributor submitting a proposal must have an approved agreement with the Minnesota Department of Education and the proposal must be in compliance with the Food Distribution Program Master Agreement for the school year.

Commodities Usage Profile

Pricing Method

The required method is fixed fee per case.

Delivery

Delivery is required at the following locations:

Payment Terms

School will pay within ____ days from receipt of the weekly/monthly invoice or statement, for delivered products only.

II. BID SUBMISSION AND EVALUATION

Use the attached template, “Proposal for Distribution of USDA Commodities,” to describe your proposal including:

• Fixed delivery fee(s)

• Availability of additional storage

• Minimum delivery requirements

• Order/Delivery options

• Electronic tracking system

Submit proposals to: NAME, TITLE

School Name

Address/Street

City, MN Zip Code

Proposals will be accepted until (time)_____________on (date) _________________. A submitted proposal shall remain valid for sixty (60) days from the proposal submission date.

Submit one (1) original and ____ ( ) copies in a sealed envelope. Only the original copy needs to contain original signatures and must be marked “Original.” Mark envelope "Food Service – Proposal for Distribution of USDA Commodities.”

The following criteria will be used to evaluate proposals.

Upon completion of evaluation of proposals, School shall negotiate with the responsible distributor that submits the most responsive proposal. Contract award is contingent upon School and distributor reaching mutually agreeable terms. Other distributors that have submitted proposals will be notified when negotiations have been completed.

PROPOSAL

FOR

DISTRIBUTION OF USDA COMMODITIES

TO

____________________________________________ SCHOOL DISTRICT

DUE: ____________ (DATE), __________ (TIME)

The undersigned hereby certifies that it has an approved agreement with the Minnesota Department of Education and offers to deliver USDA commodities from the State-designated warehouse, currently Newport Cold Storage, to ________________________ School for School Year _____________ with ______ one-year options to renew, as described in this proposal and in compliance with the Food Distribution Program Master Agreement for the school year.

I understand that the School reserves the right to reject any or all proposals, and that this proposal may not be withdrawn during a period of sixty (60) days from the time of opening of the bid.

Are these proposed prices contingent upon a concurrent prime vendor contract with School? ____No ___Yes

Commodity Dry Delivery Fee $__________per case

(Fee per case charged in addition to warehouse fee from State-designated warehouse.)

Commodity Frozen/Refrigerated Delivery Fee $__________per case

(Fee per case charged in addition to warehouse fee from State-designated Warehouse.)

Fee for Accepting and Re-Delivery of Processed Product $__________per case

Additional Storage Available: ______No ______Yes If yes, how long? Fee? ________________________________________________________________________________________________________________________________________________________________________________________________________________________

Minimum delivery requirements: _______No _______Yes

If yes, describe: ________________________________________________________________________________________________________________________________________________

Order/delivery options: (Check One)

Weekly delivery _________

Bi-monthly _________

Monthly _________

Additional Requirements:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

FIRM NAME ___________________________________________________________

FIRM ADDRESS______________________________________________________________

SIGNATURE

Of authorized representative _________________________________

PRINTED NAME ________________________________________

TITLE ________________________________________

DATE ________________________________________

CONTACT NAME: ________________________________________

PHONE NUMBER ________________________________________

FAX NUMBER ________________________________________

E-MAIL ________________________________________

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