Bid and Proposal RequirementsLearning Support : Minnesota Department of Education

Bid and Proposal Requirements

Bid and Proposal Requirements

The prototype documents on this page can be used by a school to develop an Invitation for Bids (IFB) for line-item bids or a Request for Proposals (RFP) for a contract for prime vendor or distribution of USDA commodities.

For IFB/RFP information that is specific to food service management contracts, go to the section link for Food Service Management Contracts on the right side of this page.

Calendar of Activities for School Procurement of Commercial and Commodity Foods  78Kb (10/25/05)  78Kb (10/25/05)
     Quarterly checklists for procurement of commercial food products and USDA commodities for the Food Distribution Program (FDP) by schools participating in the School Nutrition Programs.
Certification Form - Debarment and Suspension  27Kb (8/29/05)  33Kb (8/29/05)
     Required certification form from the vendor on contracts over $25,000 in federal funds.
Certification Form - Lobbying  318Kb (7/31/06)  436Kb (7/31/06)
     Required certification form from the vendor on contracts over $100,000 in federal funds.
Federal Procurement Requirements  17Kb (3/21/06)  39Kb (3/21/06)
     Exclusion of the individual who assists in developing or drafting a school’s procurement procedures or documents from competing for the procurement. Schools required to have protest procedures in place and to inform the State Agency of protests – March 2006 memo.
Invitation for Bids - Line Item  330Kb (8/3/05)  145Kb (8/3/05)
     Template to create an Invitation For Bids (IFB) on specified food products for a school participating in the School Nutrition Programs.
Line Item Bid - Products List  44Kb (8/3/05)  24Kb (8/3/05)
     Excel spreadsheet for creating a list of products to attach to an Invitation for Bids (IFB) for food purchases for School Nutrition Programs. Also refer to the manual on "Procurement Guidance".
Price as Primary Factor in Request for Proposals (RFP)  32Kb (3/10/08)  37Kb (3/10/08)
     Criteria for setting price as the primary factor in Request for Proposals (RFP) that use Child Nutrition Program funds - March 2008 memo.
Prime Vendor Contract - Products List  50Kb (8/3/05)  25Kb (8/3/05)
     Excel spreadsheet for creating a list of products to attach to a Request for Proposals (RFP) for a prime vendor contract for schools participating in the School Nutrition Programs.
Prime Vendor Contract - Request for Proposals (RFP)  351Kb (8/3/05)  170Kb (8/3/05)
     Format and instructions to create a Request for Proposal for a prime vendor contract for a school participating in the School Nutrition Programs. Also refer to the manual on "Procurement Guidance".
Procurement Guidance - School Food Purchases  226Kb (4/24/07)  256Kb (4/24/07)
     Manual on preparing Invitation for Bids (IFB) for line-item food purchases and Request for Proposals (RFP) for prime vendor contracts and/or distribution of USDA commodities.
Request for Proposals - Distribution of USDA Commodities  35Kb (8/3/05)  43Kb (8/3/05)
     Format and instructions to create a Request for Proposals (RFP) for distribution of USDA commodities from the Food Distribution Program (FDP) for a school participating in the School Nutrition Programs.