Claims & Reimbursement-SNPLearning Support : 
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Claims & Reimbursement-SNP
School Nutrition Program (SNP) sponsors must submit claims for reimbursement online via the Cyber Linked Interactive Child Nutrition System (CLiCS). Click on CLiCS log-in page for user access. The CLiCS Claims & Application Quick Step Instructions explain how to enter and submit Child Nutrition Program claims and applications. Payments are tracked in CLiCS. Forms for documenting meal counts, current reimbursement rates, and submitting SNP claims for reimbursement within the required 60/90 day timeframe are included on this page.
CLiCS User Manual - Contains a detailed step by step guide for submitting and tracking claims.
*USDA School Nutrition Program Income Eligibility Guidelines and Reimbursement Rates
*By selecting the above link, you will be leaving the MDE Web site. Read the copyright notice at the bottom of the page for our disclaimer regarding these site links.
Appeal Procedure
 69Kb (4/30/08)
 61Kb (4/30/08)
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| Steps a school sponsor must take to appeal a state agency administrative action - MN Department of Education - April 2008. | |
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Claim for Reimbursement Due Dates for Child Nutrition Programs
78Kb (7/1/08)
165Kb (7/1/08)
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| Chart showing 60 and 90 day deadlines for claims submission (April 2008 through June 2009). | |
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Claim for Reimbursement Processing Dates
63Kb (6/24/08)
178Kb (6/24/08)
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| Chart showing the dates claims are processed for payment after being submitted to MN Department of Education (July 2008 through June 2009). | |
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Claim Interface Format
85Kb (6/17/08)
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| Interface file format for School Nutrition Programs (SNP) claims. | |
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CLiCS Claim Screen Modifications
74Kb (5/15/07)
330Kb (5/15/07)
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| Update on how to submit School Nutrition Program claims using the CLiCS website – May 2007 memo. | |
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CLiCS Claims & Application Quick Step Instruction Card
123Kb (9/26/05)
55Kb (9/26/05)
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| Instructions on how to submit Child Nutrition Program applications and claims through the CLiCS secure website. | |
Edit Check / Checklist (Daily/Monthly)
38Kb (2/29/08)
 80Kb (2/29/08)
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| Form for recording meal counts and completing the claims edit for the School Nutrition Programs. | |
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Late Claims and Adjustments Memo (Policy Clarification)
38Kb (8/30/05)
39Kb (8/30/05)
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| Deadlines and limited exceptions to submitting original claims for reimbursement within 60 days and adjusted claims within 90 days of the month when the meals were served - March 2002 memo. | |
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Point of Service Meal Count Alternatives
115Kb (1/10/08)
202Kb (1/10/08)
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| Alternatives to a Point of Service meal count must meet the required standards that assure accurate and reliable meal counts for School Nutrition Programs. | |
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Provision 2 and 3 Summary
112Kb (10/30/07)
86Kb (10/30/07)
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| Explanation of benefits and costs of operating School Nutrition Programs with free meals for all students and simplified record keeping. | |
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Reimbursement Rates 2008-09
67Kb (7/16/08)
79Kb (7/16/08)
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| USDA and state reimbursement rates paid by School Nutrition Programs to schools for student meals, snacks, and milk. | |
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Separation of Elementary and Secondary Claim Data
23Kb (8/4/05)
33Kb (8/4/05)
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| Instructions for maintaining and reporting separate elementary and secondary school meal claim data - September 2001 memo. | |
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Standard Operating Procedures of a Meal Count System
33Kb (8/23/06)
63Kb (8/23/06)
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| Template for school food authority procedures for counting reimbursable school meals and related functions. | |