State Agency and Sponsor Monitoring-SNPLearning Support :

Sponsor Monitoring

School Food Authorities with more than one site are required to complete an annual on-site review of all sites. The purpose of the review is to assist sponsors in assessing the meal counting and claiming system at each site. The review must be completed during a meal service and prior to February 1 of each school year. A follow-up review must be completed within 45 days when corrective action is needed.

After School Snack Program:  School Food Authorities that participate in the After School Snack Program are required to complete an on-site review for all sites twice during the school year. The purpose of the review is to assist sponsors in assessing compliance with program requirements. The review must be completed during a snack service time. The first review must be completed during the initial four weeks of operation; the second as determined by the sponsor.

School Food Authority (SFA) On-Site Review Form  34Kb (2/24/06)  70Kb (2/24/06)
	A form for multi-site sponsors to monitor the meal counting and claiming system at each site on School Nutrition Programs.
School Food Authority (SFA) On-Site Review Form - After-School Snack Program  26Kb (8/4/05)  25Kb (8/4/05)
	A form for multi-site sponsors to monitor the meal counting and claiming system for the after-school snack program at each site (includes original memo).

State Agency Monitoring

Administrative Reviews:  The MN Department of Education is the State Agency responsible for conducting Administrative Reviews of all school food authorities participating in the National School Lunch Program. Administrative Reviews, also known as the CRE or Coordinated Review Effort, are completed by Program Specialists from the Food and Nutrition Service. Schools are reviewed at least once during a five-year cycle; not to exceed six years.

School Meals Initiative (SMI) Reviews:  The USDA requires that all school lunches be consistent with the recommendations of the Dietary Guidelines for Americans. Menus are monitored to ensure that specific minimum standards for calories and key nutrients are met. A nutrient analysis will be conducted on one week’s worth of menus. The State Agency will monitor menus for compliance with these nutritional standards at a minimum of once every five years. An SMI review may be conducted at the same time that an Administrative Review is scheduled or done as a separate program review.

Administrative Review  57Kb (2/19/08)
	Description of the on-site Administrative Review (Coordinated Review Effort - CRE)conducted by the state agency.
Administrative Review Form - General Areas  188Kb (2/26/07)  457Kb (2/26/07)
	A form used by State Agency staff conducting an Administrative Review using the Coordinated Review Effort (CRE) format to evaluate School Food Authority (SFA) compliance with USDA regulations for School Nutrition Programs and related state laws.
Administrative Review Form - Performance Standards 1 and 2  198Kb (2/26/07)  400Kb (2/26/07)
	A form used by State Agency staff conducting an Administrative Review using the Coordinated Review Effort (CRE) format to evaluate School Food Authority (SFA) compliance with USDA Performance Standards 1 and 2 for School Nutrition Programs.
Administrative Review List for 2007-2008  70Kb (11/20/07)  200Kb (11/20/07)
	Proposed list of schools that are receiving an on-site administrative review in school year 2007-2008.
Appeal Procedure  69Kb (4/30/08)  61Kb (4/30/08)
	Steps a school sponsor must take to appeal a state agency administrative action - MN Department of Education - April 2008.
Common Errors Found in Administrative Reviews  106Kb (2/26/07)  69Kb (2/26/07)
	Common errors found during School Nutrition Programs Administrative Reviews conducted by State Agency staff.
Menu Analysis Collection Packet  368Kb (10/4/07)  543Kb (10/4/07)
	Forms and instructions needed to complete the School Meals Initiative Review for School Nutrition Programs.
Notification Letter of Eligibility Change due to Administrative Review - Decrease in Benefits  62Kb (2/2/07)  38Kb (2/2/07)
	Letter sent to notify households of a reduction or loss of School Nutrition Programs meal benefits due to an administrative review.
Notification Letter of Eligibility Change due to Administrative Review - Increase in Benefits  60Kb (2/2/07)  36Kb (2/2/07)
	Letter sent to notify households of an increase in School Nutrition Programs meal benefits due to an administrative review.
School Meals Initiative Summary Report - Fiscal Year 2006-2007  46Kb (10/30/07)  54Kb (10/30/07)
	Report summarizing the results of the nutrient analysis completed of school lunch menus for fiscal year 2006-2007 for School Nutrition Programs.