Claims & Reimbursement-SFSPLearning Support : 
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Claims & Reimbursement-SFSP
Summer Food Service Program (SFSP) sponsors must complete claims online in order to receive reimbursement (refer to the related link on the left for the CLiCS log-in screen). Below are key forms and documents for the SFSP claims for reimbursement.
CLiCS Claims & Application Quick Step Instructions provides directions about how to enter and submit Child Nutrition Program Claims & Application(s).
CLiCS Manual - Summer Food Service Program (SFSP) Claims - A step by step guide for submitting and tracking claims.
*MN Statute 124D.119 - Summer Food Service Program Replacement Aid - 2006
*USDA Summer Food Service Program Reimbursement Rates and Income Eligibility Guidelines
*By selecting this link, you will be leaving the MDE Web site. See our copyright notice at the bottom of the page for our disclaimer regarding these links.
Additional Administrative Reimbursement for Rural Sites
 70Kb (3/27/07)
 51Kb (3/27/07)
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| Sponsoring organizations receive a higher rate of administrative reimbursement for rural sites on the Summer Food Service Program (SFSP) . This memo defines Metropolitan Statistical Areas (specifying which counties are designated as "urban"). Rural sites within the Metropolitan Statistical Areas may apply for exception as "geographically isolated". - April 2004 memo. | |
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Allowable Summer Food Service Program Expenses and Required Documentation
94Kb (4/9/07)
76Kb (4/9/07)
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| Defines the allowable Summer Food Service Program (SFSP) expenses and required documentation sponsors are to use with developing their projected budgets and submitting claims for reimbursement. | |
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Claim for Reimbursement Due Dates for Child Nutrition Programs
78Kb (7/1/08)
165Kb (7/1/08)
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| Chart showing 60 and 90 day deadlines for claims submission (April 2008 through June 2009). | |
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Claim for Reimbursement Processing Dates
63Kb (6/24/08)
178Kb (6/24/08)
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| Chart showing the dates claims are processed for payment after being submitted to MN Department of Education (July 2008 through June 2009). | |
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Health Inspection Funds Request
62Kb (2/26/07)
40Kb (2/26/07)
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| Complete this form to receive reimbursement for Summer Food Service Program (SFSP) health inspection costs. | |
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Income Eligibility Guidelines - Summer Food Service Program
210Kb (2/7/08)
209Kb (2/7/08)
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| Household letter, Household Income Statement, and procedures for Summer Food Service Program (SFSP) meal benefits. | |
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Late Claims and Adjustments Memo (Policy Clarification)
38Kb (8/30/05)
39Kb (8/30/05)
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| Deadlines and limited exceptions to submitting original claims for reimbursement within 60 days and adjusted claims within 90 days of the month when the meals were served - March 2002 memo. | |
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MDE Appeal Procedure - Summer Food Service Program (SFSP)
69Kb (1/11/07)
60Kb (1/11/07)
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| The steps that a SFSP sponsor must follow to appeal an administrative action by the MN Department of Education - May 2006 | |
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Meal Count Form and Instructions - Daily
30Kb (4/6/06)
46Kb (4/6/06)
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| Form used to record meal counts for one day for the Summer Food Service Program (SFSP)/Seamless Summer Option | |
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Meal Count Form and Instructions - Weekly
92Kb (4/13/07)
91Kb (4/13/07)
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| Form used to consolidate daily meal counts for the Summer Food Service Program (SFSP)/Seamless Summer Option. | |
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Reimbursement Rates - Summer Food Service Program (SFSP)
179Kb (2/15/08)
68Kb (2/15/08)
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| USDA reimbursement rates paid to Summer Food Service Program (SFSP) sponsors for meals and snacks served to children. | |