Procurement & Contracts-SFSPLearning Support : Minnesota Department of Education

Procurement & Contracts-SFSP

Procurement & Contracts-SFSP

Summer Food Service Program (SFSP) sponsors must follow specific regulations for procurement of food, supplies, and for the services of a Food Service Management Company or caterer. This page contains related documents, guidance and memos.

Requirements for organizations that received federal funds are found in the following documents:

  • "Requirements for grants and cooperative agreements to State and local governments" (7 CFR Part 3016)
  • "Requirements for grants with institutions of higher education, hospitals, and other non-profit organizations" (7 CFR Part 3019).

School Food Authorities should also refer to the Procurement and Contracts - School Nutrition Programs section of this web site.

Note: By clicking on the links on this page you will leave the MDE site. Please read the copyright notice at the bottom of the page for our disclaimer regarding these sites.

Catering Contract - Summer Food Service Program (SFSP)  234Kb (4/21/08)  202Kb (4/21/08)
     Required contract format for sponsors who purchase meals that will be claimed for reimbursement for the Summer Food Service Program (SFSP).
Certification Form - Debarment and Suspension  27Kb (8/29/05)  33Kb (8/29/05)
     Required certification form from the vendor on contracts over $25,000 in federal funds.
Certification Form - Lobbying  318Kb (7/31/06)  436Kb (7/31/06)
     Required certification form from the vendor on contracts over $100,000 in federal funds.
Contract Requirements for Procurement of Caterer or Food Service Management Company - Q&A  99Kb (4/23/08)  80Kb (4/23/08)
     Q & A explaining the contract requirements for procuring services of a caterer or Food Service Management Company (FSMC) for the Summer Food Service Program (SFSP).
Food Service Management Companies (FSMC) and Caterers - contact list  84Kb (5/14/08)  57Kb (5/14/08)
     Contact information for food service management companies (FSMC) and caterers that have contracted with Minnesota Child Nutrition Programs.
Food Service Management Company (FSMC) Contracts - Renewals  68Kb (8/7/07)  53Kb (8/7/07)
     Food service management contracts for Summer Food Service Program (SFSP) meals may be renewable after the initial year - July 2007 memo.
Food Service Management Company (FSMC) Contracts - School Food Authorities  18Kb (7/30/05)
     Requirements for school food authorities that will have Summer Food Service Program (SFSP) meals provided by a food service management company – April 2004 memo.
Formal Procurement (Sealed Bid) Procedures  121Kb (11/8/07)  75Kb (11/8/07)
     Summary of required procedures for Child Nutrition Program purchases exceeding the small purchase threshold ($100,000 in federal regulations). Includes procurement log form to be submitted to FNS.
Group Buying Services  80Kb (5/13/08)  40Kb (5/13/08)
     Federal procurement responsibilities of organizations participating in group buying services using Child Nutrition Programs funds - December 2001 memo.
Informal Procurement-Log (Annual Cost Comparisons)  16Kb (8/4/05)  40Kb (8/4/05)
     Form to document a comparison of quotes from potential vendors when using Child Nutrition Program funds for small purchases ($100,000 or less under federal regulations).
Informal Procurement (Small Purchase) Procedures  75Kb (7/26/07)  57Kb (7/26/07)
     Summary of procedures for Child Nutrition Program purchases that are within the small purchase threshold ($100,000 under federal regulations).
Price as Primary Factor in Request for Proposals (RFP)  32Kb (3/10/08)  37Kb (3/10/08)
     Criteria for setting price as the primary factor in Request for Proposals (RFP) that use Child Nutrition Program funds - March 2008 memo.
Procurement and Recordkeeping Requirements  16Kb (3/21/06)  39Kb (3/21/06)
     Three-year retention period for records relating to contracts; types of required procurement records - March 2006 memo.
Procurement Q&As  225Kb (4/13/07)  153Kb (4/13/07)
     Federal Grants Management Standards (7 CFR 3016 & 3019) that apply to Child Nutrition Programs funds, including procurement and contractual requirements - 2001 to 2006 memos.
Procurement Requirements for the Summer Food Service Program  105Kb (4/3/08)  57Kb (4/3/08)
     Provides the primary federal and state procurement requirements applicable to sponsoring organizations and references for additional information for the Summer Food Service Program (SFSP).