The Division of Compliance and Assistance is authorized and obligated to ensure that each district demonstrates general compliance and continuous improvement in the implementation of the Individuals with Disabilities Education Act (IDEA) and of the full provision of each discretionary grant and their respective requirements.
District, Cooperative, and Charter Five-Year Monitoring Schedule
This document identifies the special education monitoring schedule for each district. Cooperatives receiving federal special education funds will be monitored in the same year that the member districts of the cooperative are monitored. The district monitoring schedule indicates the year districts are scheduled to participate in an MDE review.
The Program Monitoring unit provides general supervision and oversight of special education programs in Minnesota public schools, charter schools, and care and treatment facilities to ensure compliance with federal and state legislation. The Minnesota Continuous Improvement Monitoring Process (MNCIMP) provides the vehicle for the MDE oversight of due process and procedural safeguards, conferred education benefit, and the provision of a free appropriate public education (FAPE).
The Fiscal Monitoring unit provides oversight of both formula grants and competitive grants to ensure compliance with federal and state laws, regulations, and regulatory guidance. Through risk analysis, desk reviews, on-site reviews, and the Minnesota Continuous Improvement Monitoring Process (MnCIMP), MDE monitors determine whether required controls are in place and funds are being spent appropriately.Special Education Fiscal Requirements
Federal regulations exist which address the use of federal grant funds and the corresponding required documentation. These regulations, along with the Individuals with Disabilities Education Act (IDEA), are used as the basis for the fiscal monitoring process. Visit the Education Department General Administrative Regulations (EDGAR) web page for guidance
on documenting the use of funds and the specific steps related to procurement contracts and inventory. Visit the Office of Management and Budget Circular A-87 (OMB A-87) website for help
in defining some of the specific items that cannot be purchased with federal funds as well as the requirements for time and effort documentation. These resources are the authoritative texts that should be utilized to answer questions.
Schedules for monitoring differ depending on the grant requirements of the grant in question.Contact Bridgette Ramaley
, Fiscal Monitoring Supervisor, at 651-582-8479 with questions.