The Minnesota Department of Education (MDE) English Learner (EL) Education and the related federal Title III program each have specific requirements for communication with parents of ELs. Below are sample letters and descriptions for districts to modify and send out to parents.
State EL Parent Notification
The state program requires that every student, regardless of native language, including native English speakers, have a home language questionnaire (HLQ) on file. The HLQ is the first step in determining EL status. The HLQ should be collected once, upon initial enrollment. The state program also requires that parents of any student enrolled into an EL program receive notification within 10 days of initial enrollment. All parents have the option of declining EL service. Sample letters: English Amaharic Arabic Bosnian Chinese (Mandarin) Hmong Khmer Lao Oromo Russian Somali Spanish Vietnamese
Title III Parent Notification
Local education agencies (LEAs) participating in the Title III program are required to annually notify parents of their student's participation in Title III programming within 30 days of the beginning of the school year, or within two weeks if the child enters the district during the course of the year. Information required with this notification includes the most recent English language proficiency assessments. Select the Title III page to access the No Child Left Behind (NCLB) Fact Sheet, Title III Program Description and the Title III Notification letter for effective communication with parents. LEAs should adapt the samples provided to reflect the programs and services available in the LEA.
Annual Measurable Achievement Objectives (AMAO) Parent Notification Letters
LEAs must notify parents of their AMAO status within 30 days of receiving their AMAO status from MDE. LEAs should adapt the sample provided to notify parents of AMAO status. Sample Letter: English (Word) English (PDF) Amharic Arabic Chinese (Simplified) Chinese (Traditional) Hmong Karen Khmer Laotian Oromo Russian Somali Spanish Vietnamese
AMAO Description for Parents and Staff
This document contains background information which districts may use in conjunction with the AMAO Parent Notification Letter when sending AMAO status notification. English