District Communication with Parents

The Minnesota Department of Education (MDE) English Learner (EL) Education and the related federal Title III program each have specific requirements for communication with parents of ELs. Below are sample letters and descriptions for districts to modify and send out to parents.

State EL Parent Notification
The state program requires that every student, regardless of native language, including native English speakers, have a home language questionnaire (HLQ) on file. The HLQ is the first step in determining EL status. The HLQ should be collected once, upon initial enrollment. The state program also requires that parents of any student enrolled into an EL program receive notification within 10 days of initial enrollment. All parents have the option of declining EL service.  Sample letters:  English  Amaharic  Arabic  Bosnian  Chinese (Mandarin)  Hmong  Khmer  Lao  Oromo  Russian  Somali  Spanish  Vietnamese

Title III Parent Notification
Local education agencies (LEAs) participating in the Title III program are required to annually notify parents of their student's participation in Title III programming within 30 days of the beginning of the school year, or within two weeks if the child enters the district during the course of the year. Information required with this notification includes the most recent English language proficiency assessments. Select the Title III page to access the No Child Left Behind (NCLB) Fact Sheet, Title III Program Description and the Title III Notification letter for effective communication with parents. LEAs should adapt the samples provided to reflect the programs and services available in the LEA.

Required English Learner Title III Parent Notification Notices
MDE has partnered with TransACT to provide districts and charter schools with free access to a collection of legally-reviewed Title III parent notices. The collections are professionally translated into multiple languages and are updated in accordance with changing laws mandated by the Office for Civil Rights and ESEA/NCLB (No Child Left Behind). The free, online access will include: English, Spanish, Arabic, Hmong, Russian, Somali, and Vietnamese. Karen translations are coming soon. Additionally, the existing collection of Minnesota parent notification letters are also available via the TransACT portal. Activate your free account at TransACT.

Training webinars will be provided on August 19, August 26, September 2, September 9 and September 16, 2015. Registration for the webinars is required and is located at TransACT Training. For questions regarding registration contact TransACT Customer Care at 425-977-2100, Option 3.
Annual Measurable Achievement Objectives (AMAO) Parent Notification Letters
LEAs must notify parents of their AMAO status within 30 days of receiving their AMAO status from MDE. LEAs should adapt the sample provided to notify parents of AMAO status. Sample Letter:  English (Word)  English (PDF)  Amharic  Arabic  Chinese (Simplified)  Chinese (Traditional)  Hmong  Karen  Khmer  Laotian  Oromo  Russian  Somali  Spanish  Vietnamese
AMAO Description for Parents and Staff
This document contains background information which districts may use in conjunction with the AMAO Parent Notification Letter when sending AMAO status notification.  English