Management Plan and Budget-Centers

2014 – 2015 Application Renewal Instructions for the Child and Adult Care Food Program

Submit applications on or before September 8, 2014.

You must complete the Child and Adult Care Food Program (CACFP) application annually online in the Cyber-Linked Interactive Child Nutrition System (CLiCS). The system will e-mail an approval notification to the e-mail indicated on the sponsor application when the application is approved. Remember the system will not allow the submitting of claims for reimbursement until the application status for both sponsor and site(s) is approved. For additional information, resources and forms access the Child and Adult Care Food Program for Centers website.

What’s new in CLiCS?

Option to Approve Household Income Statements Back to Submission Date – The sponsor application now has a check box to indicate if you are using the submission date rather than the approval date of a household application as the effective date of eligibility. For additional information, access the Household Income Statements-Option to Approve Based on Submission Date.

Important information for all applicants:

All application documents are available on the CACFP website. You upload the completed documents directly onto the CLiCS application(s) using the active (red) upload button(s) as part of the renewal process. Access the Upload Instructions

The system automatically approves submitted applications passing all the CLiCS validation errors. The application(s) remaining in submitted status require Safety, Health and Nutrition (SHN) staff to review the application and all supporting documents. If SHN staff needs additional clarification they will contact you.

Steps for completing the online application renewal process in CLiCS:

Site application

1. Log into CLiCS by selecting “2010 and later” and select “Applications.”

2. Select program type “CACFP,” year “2015,” change search type to “Site,” then select “Search.”

3. Select the site identification (ID) number to open each site application. Review and update the information for 2014-2015 as needed.

4. Question 4 – Check the box if your site has a Tribal Council License or is Exempt from Licensing, upload a copy of the most current tribal license or a current copy of the non-licensed site attachment. Access the CACFP Attachment for Non-Licensed Sites.

5. Question 9 – Check the “vended” box if you pay a Vendor to provide meals. Upload a completed copy of the vended meals contract or renewal. Access the Vended Meal Contract template or Access the Vended Meal Contract Renewal template.

6. Scroll to the top of the screen, change the radio button to “Submitted for Approval” and select “Save.”

7. Select the red applications tab to return to the screen with the list of site applications. Repeat steps one through six for any additional sites.

Sponsor Application

8. Return to the main application page by selecting the red applications tab; change the search type to “Sponsor,” then select “Search.”

9. Select the sponsor ID number to open the sponsor application. For your convenience some of the previous year’s application information is on the renewing application.

10. Upload a copy of the required documents:

a. Single site sponsors:

i. Access the Principal Information form formerly Birth Date Form.

b. Multi-site sponsors (question 6):

i. Access the Budget Detail Worksheet.

ii. Access the Principal Information form formerly Birth Date Form and Board Composition Form.

iii. Access the staff monitoring ratio form.

iv. Access the Management Plan Certification.

1. Clearly identify and include all items required as well as any changed documents.

11. Review and update the information for 2014-2015 as needed, including the budget information.

12. Check the box if you are using the Option to Approve Household Income Statements Back to Submission Date. Access the Option to Approve Household Income Statements Back to Submission Date.

13. Scroll to the top of the screen, change the radio button to “Submitted for Approval” and select “Save.”

14. After the application is approved the system sends an approval notification using the e-mail address you provide on the sponsor application.

Additional forms (submit as applicable):

CLiCS Site ID Request identifies the physical location where you serve meals when adding a new sites or moving. Access the CLiCS Site ID Request Form.

CLiCS User ID/Password Request Form is for adding or deleting your staffs’ access to CLiCS. Access the CLiCS User ID Request Form.

Listserv Subscribe/Unsubscribe Form is to submit or remove your staffs name and e-mail address for memos and announcements related to CACFP. Access the Listserv Subscribe/Unsubscribe Form.

Appeal Procedure identifies the steps you must take to appeal a state agency administrative action. View the CACFP Appeal Procedure.

Questions?

Contact the SHN Applications Team at 1-800-366-8922 (MN Toll-Free), 651-582-8526 or e-mail mde.fns@state.mn.us.

Send any of the additional forms listed above via e-mail, fax or mail:

E-mail: mde.fns@state.mn.us

Fax: 651-582-8501

Mail:

Minnesota Department of Education

Safety, Health and Nutrition

1500 Highway 36 West

Roseville, MN 55113