In order to remain eligible for the Child and Adult Care Food Program (CACFP), a nonprofit food service must be maintained. The cost to operate the CACFP must be higher than the amount of program reimbursement received. To monitor this status an accrual/cash accounting system to track actual CACFP administrative and food service operations is necessary. This system will be used for annual budget forecasting at application renewal time.
Accrual/Cash Accounting System could be a software program, electronic or paper ledger that tracks the following. View the journal ledger.
– Administrative salaries and benefits.
– Mileage/travel expenses (include monitoring staff).
– Printing, office supplies, communications.
– Contracted services.
– Staff training.
– Administrative occupancy/utilities.
– Food service salaries and benefits.
– Food (including delivery charges).
– Purchased vended meals.
– Food service equipment.
– Allowable non-food supplies (used in food service operation).
– Food service occupancy/utilities.
– CACFP Reimbursement.
– Cash-in-lieu of U.S. Department of Agriculture (USDA) foods.
– Other funding sources.
• Invoices paid/incurred.
• Bank statements/cancelled checks.
• Timesheets to support payroll.
• Travel logs.