Applications

Summer Food Service Program

Application Instructions for New Applicants

Interest Survey: Complete the Interest Survey notifying the Minnesota Department of Education (MDE) Food and Nutrition Service (FNS) of your interest in being a sponsor and to make sure that you receive additional information on the Summer Food Service Program (SFSP). Access the SFSP Interest Survey.

Submit Applications by May 1

NOTE: Submission of applications after May 1 may not allow for sufficient time to approve applications prior to the start of your summer food program.

Applications must be submitted a minimum of 15 days prior to the start date of SFSP operations, however ALL applications must be received no later than June 15th. Applications received after June 15th will not be accepted.

Important Information for ALL SFSP Applicants

• New sponsors must attend training prior to participation. Visit the MDE calendar for workshop dates and registration information. Sort by Sponsor, “Food and Nutrition,” then look for SFSP in the event title.
Visit the SFSP website for additional information, resources and forms.
• Applications will be approved when organizations have:
- Submitted the required documentation.
- Attended training.
- Received a pre-approval site visit by the state agency.
• FNS will contact sponsors if there are any questions or if additional information is needed.
• Claims for reimbursement cannot be submitted until the application has been approved. Meals served prior to the approval date cannot be submitted for reimbursement.
• An e-mail notification will be sent to the application contact person when the application has been approved.

School Food Authorities*

School Food Authorities (SFAs) currently participating in the School Nutrition Program (SNP) that wish to use their existing SNP sites may complete the SFSP applications online in the Cyber-Linked Interactive Child Nutrition System (CLiCS). *SFA applicants do not need to submit an SFSP Program Agreement, or obtain a Data Universal Numbering System (DUNS) number or a vendor number.

All new applicants complete the application process by submitting the following:

• Application Checklist is designed to help ensure that all required forms and documentation are submitted for the SFSP application. Access the Application Checklist.
Site Identification (ID) Request is used to identify the physical location where meals are served. Complete one form for each site where meals will be served. Access the Site ID Request Form.
Site Supplement Form collects additional site and food service information. One form is required for each site. Access the Site Supplement Form.
SFSP Application provides information about the organization (sponsor) including the SFSP budget and information for each site location(s) where the meals are served. Access the SFSP Application. Current SFAs can complete the application online.
CLiCS User ID/Password Request Form is required to add or delete access to CLiCS. Use this form to request organization staff to have access to submit claims and manage the online application. Access the CLiCS User ID Request Form.
Listserv Subscribe/Unsubscribe Form is required to add or delete organization staff to receive listserv e-mails from FNS communicating specific program information. Submit the name and e-mail for individuals who should receive information related to SFSP. Access the Listserv Subscribe/Unsubscribe Form.
SFSP Program Agreement* outlines the responsibilities between the organization and MDE to participate in SFSP. Complete all requested information and obtain an original signature of an authorized representative from the organization. Access the Summer Food Service Program Agreement. For 1.A. Racial and ethnic makeup of the geographic service area, find the state, county or city census data on the U.S. Census website. Access the U. S. Census website. *This document is not required for current SFAs.
Sample Public/News Release must be distributed to announce the availability of free meals through the SFSP. Submit a copy of the release with the meal service information including locations, meals and the time(s) they will be served. Also include a list of where the release was distributed. Access the Sample News Release for Open and Enrolled Sites Located in Eligible Areas (must be sent out to public media outlets) or access the Sample Public Release for Enrolled Sites and Camps (can be distributed to the families of the enrolled participants).
Letter to the Health Department must be submitted notifying them of the organization’s intent to operate SFSP. Submit a copy of the letter sent to the local health department. View the Letter to the Health Department (sample).
DUNS Number* is a unique nine-character number that identifies an organization and is used to track how federal child nutrition program funding is allocated. To verify if the organization has a DUNS number, or to register for a DUNS number, visit the Dun & Bradstreet website. *This is not required for current SFAs.
Vendor Number* is a specific number issued through the Minnesota Office of Management and Budget that will be used for all transactions and contracts. To register with the state for the first time and to access additional vendor information, visit the Minnesota Management and Budget website. *This is not required for current SFAs.

Additional Requirements and Forms (submit as applicable):

Private Non-profit Applicants Only: Submit a copy of the organization’s Internal Revenue Service 501(c)(3) designation letter.
Contract for Vended Meals and Procurement: MDE has developed a template contract that includes the required elements. This template must be used by organizations that purchase meals from a vendor unless MDE has approved the organization to use its own form of contract. There are also specific regulations to follow in procuring a contract. If vended, submit a signed and completed copy of the Contract for Vended Meals and a copy of the applicable procurement form(s). Access the contracts for vended meals and procurement information.
Migrant Sites: Submit documentation from the migrant coordinator that demonstrates the site will serve predominantly migrant children. Contact MDE with any questions.
Certification for American Indian Sites: For sites located within a reservation, this form may be used to qualify the site as area eligible. Access the Certification for American Indian Sites Form.
Eligibility Documentation for a Housing Authority Facility: If the site is located within a subsidized or rent controlled housing complex, this form may be used to qualify the site as area eligible. Access the Eligibility Documentation for a Housing Authority Facility.
• The Appeal Procedure for SFSP is available for reference on the MDE website and is provided to an SFSP sponsor when an appealable action is taken. View the Appeal Procedure for specific requirements and timelines that must be met when a sponsor wishes to appeal an MDE/FNS action.

Mail a complete application packet with original signatures to:

Food and Nutrition Service

Minnesota Department of Education

1500 Highway 36 West

Roseville, MN 55113

For questions about the application process, contact the FNS Applications Team at 651-582-8526 or 800-366-8922 (MN Toll-free) or mde.fns@state.mn.us.