School Nutrition Programs

Application Instructions for New Applicants

Thank you for your interest in the School Nutrition Programs (SNP).

Important information for ALL SNP applicants:

Training is necessary for participation. Workshop schedules are on the Minnesota Department of Education (MDE) SNP Training Web page.

Applicants will be contacted if we need additional application information. An email is sent to the sponsor contact when the application is approved. Claims for reimbursement may not be submitted until the application has been approved. Additional information, resources, forms and the appeal procedure can be found on the SNP website.

An application must be completed separately from the SNP application if you participate in the Federal Special Milk Program (SMP) and the Minnesota Kindergarten Milk Program (MKMP).

New applicants complete the application process by submitting the following:

School Food Authority Agreement for Child Nutrition Programs outlines the responsibilities between the organization and the MDE-Safety, Health and Nutrition (SHN) to participate in SNP. Complete all requested information and obtain an original signature of an authorized representative from the organization.

SNP Application provides information about the organization (sponsor) and information for each site location(s) where the meals are served.

Cyber-Linked Interactive Child Nutrition System (CLiCS) Site Identification (ID) Number Request is used to identify the physical location where meals are served. Complete one form for each site where meals will be served.

CLiCS User ID/Password Request Form is required to add or delete access to CLiCS. Use this form to request organization staff to have access to submit claims and manage the online application.

Menu Certification documents must be submitted prior to a new applicant being approved. Required documents include a U.S. Department of Agriculture (USDA) menu certification spreadsheet for each distinct menu served and an attestation statement.

Listserv Subscribe/Unsubscribe Form is required to add or delete organization staff to receive listserv emails communicating specific program information. Submit the name and e-mail for individuals to receive information on SNP.

Sample Public Release must be distributed to announce the availability of free and reduced-price meals through the SNP. Submit a copy of the release and include a list of where the release was sent.

Dun & Bradstreet Data Universal Numbering System (DUNS) Number is a nine-digit number identifying an organization and is used to track the allocation of federal child nutrition program funds. To verify if the applicant organization has a DUNS number or to register for a DUNS number, visit the Dun & Bradstreet website.

Vendor Number is a specific number issued through the Minnesota Office of Management and Budget (MMB) that will be used for all transactions and contracts. To register with the state for the first time and to access additional vendor information, visit the MMB website.

Additional forms (submit as applicable):

Private non-profit applicants only: Submit a copy of the organization’s Internal Revenue Service 501(c)(3) designation.

Contract for Vended Meals and Procurement: MDE developed a fillable form contract that includes the required elements. This template must be used by organizations that purchase meals from a vendor unless MDE has approved an alternate contract template. There are also specific regulations to follow in procuring a contract. If vended, submit a signed and completed copy of the Contract for Vended Meals.

Resident Income Policy is for documenting SNP meal benefits for children at a residential child care institution (RCCI). Submit two signed copies of the form as documentation of the applicant’s income policy for free and reduced-price meals. The explanation constitutes documentation of eligibility for free and reduced-price meals in the National School Lunch and School Breakfast Program for as long as the described income policy is in effect.

RCCI license: Include a copy of a license from the Department of Human Services, Department of Corrections or tribal authority.

Joint Agreement: Required agreement for an organization providing SNP meal services to a legally separate organization.

Food Service Management Company Contract: A food service management company (FSMC) is a commercial enterprise or nonprofit organization that manages significant aspects of the applicant’s food service operations. If an applicant enters into a FSMC contract, a copy of the contract, FNS addendum and certification forms must be submitted to for review, approval and uploading into CLiCS. In addition, the Procurement and Contracts must meet federal and state requirements.

Mail a complete application packet with original signatures to:

Safety, Health and Nutrition

Minnesota Department of Education

1500 Highway 36 West

Roseville, MN 55113

For questions about the application process, contact the Applications Team at 651-582-8526, 800-366-8922 or email