Applications-Sponsors

School Nutrition Programs

Application Instructions for New Applicants

Thank you for your interest in the School Nutrition Programs (SNP).

Important information for ALL SNP applicants:

Training is necessary for participation. Workshop schedules are available on the Minnesota Department of Education (MDE) website calendar Access the MDE Calendar of Workshops, Trainings and Meetings.

The Federal Special Milk Program (SMP) and the Minnesota Kindergarten Milk Program (MKMP) application must be completed separately from the SNP application. Applicants will be contacted if additional application information is needed. An e-mail notification will be sent to the sponsoring authority contact when the application is approved. Claims for reimbursement may not be submitted until the approval is complete. Access the SNP website for additional information, resources and forms as well as the appeal procedure.

New applicants complete the application process by submitting the following:

SNP Program Agreement outlines the responsibilities between the organization and MDE to participate in SNP. Complete all requested information and obtain an original signature of an authorized representative from the organization. Access the SNP Agreement.

SNP Application provides information about the organization (sponsor) and information on each site location(s) where the meals are served. Access the SNP Application.

CLiCS Site ID Request is used to identify the physical location where meals are served. Complete one form for each site where meals will be served. Access the CLiCS Site ID Request Form.

CLiCS User ID/Password Request Form is required to add or delete access to CLiCS. Use this form to request organization staff to have access to submit claims and manage the on line application. Access the CLiCS User ID Request Form.

Listserv Subscribe/Unsubscribe Form is required to add or delete organization staff to receive listserv e-mails from FNS communicating specific program information. Submit the name and e-mail for individuals who should receive information related to SNP. Access the Listserv Subscribe/Unsubscribe Form.

Sample News Release must be distributed to announce the availability of free meals through the SNP. Submit a copy of the release with the meal service information including locations, meals and the time(s) they will be served. Also include a list of where the release was distributed. Access the sample news release.

Dun & Bradstreet Data Universal Numbering System (DUNS) Number is a unique nine-character number that identifies an organization and is used to track how federal child nutrition program funding is allocated. To verify if the organization has a DUNS number, or to register for a DUNS number, visit the Dun & Bradstreet website.

Vendor Number is a specific number issued through the Minnesota Office of Management and Budget (MMB) that will be used for all transactions and contracts. To register with the state for the first time and to access additional vendor information, visit the Minnesota Management and Budget website.

Additional Forms (submit as applicable):

Private non-profit applicants only: Submit a copy of the organization’s IRS 501(c)(3) designation.

Contract for Vended Meals and Procurement: MDE has developed a template contract that includes the required elements. This template must be used by organizations that purchase meals from a vendor unless MDE has approved the organization to use its own form of contract. There are specific regulations to follow in procuring a contract. If vended, submit a signed and completed copy of the Contract for Vended. Access the contracts for vended meals and procurement information.

Resident Income Policy – Form for documenting SNP meal benefits for children at a residential child care institution (RCCI). Submit two copies of the form as documentation of the applicant’s income policy for free and reduced-price meals. The explanation constitutes documentation of eligibility for free and reduced-price meals in the National School Lunch and School Breakfast Program for as long as the described income policy is in effect. Select the Resident Income Policy on the MDE website.

Residential Child Care Institution (RCCI) license – Include a copy of a license from the Department of Human Services, Department of Corrections or a tribal authority.

Joint Agreement – Required agreement format for a school providing SNP meal services to a legally separate school. Access the joint agreement and joint renewal agreement.

Food Service Management Company Contract: A food service management company (FSMC) is a commercial enterprise or nonprofit organization that will manage significant aspects of the applicant’s food service operations. If an applicant enters into a FSMC contract, a copy of the contract, FNS addendum and certification forms must be submitted to FNS. In addition, the procurement of the contract must meet federal and state requirements. Contract documents may be accessed on the MDE/FNS website under Procurements and Contracts-School Nutrition Programs. Access the Food Service Management Contracts.

Mail a complete application packet with original signatures to:

Food and Nutrition Service

Minnesota Department of Education

1500 Highway 36 West

Roseville, MN 55113

For questions about the application process, contact the FNS Applications Team at 1.800.366.8922, 651.582.8526 or e-mail mde.fns@state.mn.us.