March 27, 2013
From: George Holt, Supervisor, Division of Program Finance
The final entitlements for SFY 2013 have been loaded to SERVS Financial for Finance Dimensions:
The Final Entitlements have been posted to the Minnesota Department of Education (MDE) website at: Data Reports and Analytics > School Finance Spreadsheets > Special Education > Federal Allocations > 2013.
Districts, charter schools and cooperatives will need to review their Allocations for Finance 419 on SERVS Financial as the State Services for the Blind contributions and CEIS deductions could change the adjusted award amount leaving a negative “Unreserved Amount”. If there is an amount in the “Unreserved Amount” column the district will have to make a manual adjustment by following these steps:
The Division of School Finance recalculated the SFY 2011 tuition adjustment for the March 15, 2013 Integrated Department of Education Aids System (IDEAS) payment period. Some one-to-one paraprofessionals were not billed and appeal rates were applied inconsistently – some were correct and others were not. The tuition calculations will be corrected for SFY 2011 in the near future.
The final calculations of federal funds for each district’s proportionate share for parentally placed students for the Section 611 (Finance Dimension 419) and Section 619 (Finance 420) have been posted to the web. The posting can be found at: Data Center > Data Reports and Analytics > School Finance Reports > Minnesota Funding Reports (MFR) > District: ‘Statewide (9999-99)’, Category: “Special Education” and Year “12-13”. Districts are reminded that they are to keep the documentation on file that demonstrates that the proportionate share for parentally placed students has been expended.
Districts, cooperatives and charter schools are reminded to verify that all SFY 2012 funds that have not been expended should be balanced forward to SFY 2013 or SFY 2014. As of the last SERVS Financial draws (March 18, 2013) $18,733,347.23 still remains in SFY 2012 entitlements for Finance 419, $982,500.99 remains for Finance 420 and $375,388.37 still has not been drawn for Finance 425. Districts are reminded to check for unspent funds in SFY 2012 and to always draw “oldest” funds first – those with a course code of 011.
Mike Matlock has returned on a part time basis to assist with the tasks to be completed by the Special Education Funding workgroup. Mike will be working 20 hours per week. Mike’s phone number is 651-582-8379 and his e-mail remains firstname.lastname@example.org . Welcome back, Mike.