Test Administration

Non-Public School Participation in Minnesota Assessments
2013–2014

The option to participate in the Minnesota Assessments at a cost is open to non-public schools. In order to test, every non-public student needs to have a unique state student ID (SSID) number, which is obtained through the Student Identity Validation Interface, or a MARSS number from a past enrollment in a Minnesota public school district. Once every student has a unique SSID number, non-public schools must manually add each student individually into Precode Student Eligibility in Test WES. Students must be manually added each year they will participate in testing. Once students are added, schools can change test assignments and/or indicate accommodations, if necessary, during Pretest Editing in order to receive appropriate test materials.

This document will outline the basic steps necessary to participate in the Minnesota Assessments. References to other documents with detailed information are provided below.

Any school that administers statewide assessments must follow all of the policies, procedures, and security requirements outlined in the Procedures Manual for the Minnesota Assessments and other manuals before, during, and after testing. The current edition of the Procedures Manual is available on the General Resources page of the Minnesota Assessments portal. View the General Resources page.

Designating Staff and Granting Access

The first steps in the process involve designating staff and granting access to the systems used for assessments. If your organization participated in statewide assessments last year, staff do not need to request access again; however authorizations must be reviewed by the school annually to include additional staff or to remove staff who no longer need access.

To participate, at least one designated person in the organization must possess a secure user account with MDE. A separate representative who has legal authority to act on behalf of the organization must have authorized this person’s access for the necessary MDE systems for administering assessments.

• Using email, send to mde.studentidauth@state.mn.us the contact information for the person(s) who will act as authorizer(s).

• Once MDE has received contact information for your authorizer(s), the following steps must be taken to set up users and contacts:

o Student Identity Validation Interface:

§ The authorizer must complete the “Student Identification Validation User Agreement for Non-Public School Users” to grant access to the Student ID Validation Interface for the person(s) who will obtain unique student IDs. View this form on the Student ID Validations Data Submissions page of the MDE website. Non-public school users must request access as a Maintainer in order to be able to assign SSIDs, not just look up SSIDs in the system.

§ Return the form (from the authorizer’s email) to mde.studentidauth@state.mn.us.

§ Once the form is returned, the person designated on the form will need to request access to the Student Identity Validation Interface. Non-public school users will need to request access in the district in which the non-public school is located, because the non-public schools are not individually listed.

o Test WES:

§ The authorizer must complete the “Test WES: Superintendent Authorization Form” to grant access for the person(s) who will manually add students, indicate the test administration mode, confirm or change the tests students will take and enter any accommodations. View this form on the Test WES Data Submissions page of the MDE website.

§ Return the form (from the authorizer’s email) to mde.testwes@state.mn.us.

§ Once the form is returned, the person designated on the form will need to request access to Test WES. Non-public school users must request school read-write access for their role and the select the appropriate non-public school.

o Additional information about requesting and modifying access to MDE secure systems is available on the Data Submissions page of the MDE website. View the Data Submissions page.

• To designate a District Assessment Coordinator (DAC), the non-public school must contact the public school district in which the non-public school is located to update the DAC contact information in MDE-ORG. Non-public schools do not have access to make contact changes in MDE-ORG.

o MDE recommends that non-public school provides the request to the public district via email for DAC contact updates; the email should be sent from (or copy) the person authorizing non-public user access to MDE systems, usually the organization head.

o The public district’s Site Verification Coordinator will update the DAC contact through the MDE District and School Site Verification system. View the District and School Site Verification page.

o Once added to MDE-ORG, the DAC in the non-public school will be signed up to receive the weekly Assessment Update newsletter emails. The DAC will also receive a login for AIR’s systems, including the Test Information Distribution Engine (TIDE), which is used to order additional test materials and set up additional users to monitor online testing.

o The New District Assessment Coordinator and Information on Accessing Systems and Resources document provides additional information on resources for DACs. View this document on the Test Administration page of the MDE website.