The Minnesota Department of Education (MDE) collects and maintains a great deal of information about P-12 education in the state of Minnesota, including:
• Data about individual students.
• School finance data.
• Teacher licensing data.
• School performance data.
• Facilities data.
• Data required for federal reporting and compliance.
• Agency administrative and operational data.
• Many other types of data.
Some of these data are classified by law as public data, which means that anyone has a right to access it. Some MDE data are classified as private data about individuals, or other nonpublic data, which means that the data are not available to the public without consent or as specifically permitted by state or federal law.
MDE strives to make as much of these data as possible available to the public so that the community can make informed decisions about education in Minnesota. Much of the public data maintained by MDE are available at any time on its website. This easily available data includes summary data that is prepared from private data about individual students, to show how students in Minnesota are performing in school without revealing private data about individual students. MDE updates the data available on its website regularly to include the most current information; however, it cannot guarantee that the data on its website are the most current data the agency holds.
Meeting the information needs of the public is one of MDE’s most important functions. Therefore, subject to the requirements of the Minnesota Government Data Practices Act and other applicable state and federal laws, MDE will respond to citizen requests for data in a timely, cost-effective and complete manner.
How to Make a Data Request if You Are a Member of the Public
Members of the public have the right to review, free of charge, all public data that MDE holds. They also have the right to get copies of public data. The Minnesota Government Data Practices Act allows MDE to charge for copies, though a requester may choose to inspect data, free of charge, before deciding to request copies.
To look at data or request copies of data from MDE, make a written data request by sending a letter, email or fax to MDE’s Data Practices Compliance Official or to the appropriate MDE Data Practices Contact listed in the Data Practices Contacts document.
More information about the public’s right to access public data, how to make a request and how MDE responds to requests can be found in the documents available below.
If You Are an Individual Seeking Data about Yourself or Your Child
If you are an individual data subject, you have the right to look at data or request copies of data that MDE holds about you, your minor child, or an individual for whom you have been appointed legal guardian. You can do this by sending a letter, email or fax to MDE’s Data Practices Compliance Official or to the appropriate Data Practices Contact listed in the Data Practices Contacts document. You must provide proof of identity and, if you are seeking data about your minor child, proof that you are the child’s parent. Please note that MDE may be able to charge you for copies of this data.
More information about your rights as a data subject, how to make a request, how to demonstrate proof of identity and how MDE responds to requests can be found in the documents available below.