MDE Weekly Superintendent Mail

July 25, 2013


Aid and Tax Shift Buyback

2013 Legislation and the latest Minnesota Management and Budget economic update make it possible that charter schools will return to a 24-period state aid payment schedule beginning in October 2013. The effect is that state aid will have been over-advanced to charter schools in the period July 15 through September 30. View the Aid and Tax Shift Buyback memo for further explanation and how to prepare in the event the payment schedule changes from 16 periods to 24 periods. Contact Audrey Bomstad at 651-582-8793 if you have questions regarding this information.

Grant Opportunity: Competitive – State Early Learning Scholarships – Regional Administration

View the July 25 State Early Learning Scholarships grant announcement memorandum. The Minnesota Department of Education (MDE) invites qualified applications to be submitted from Minnesota’s public schools, Minnesota educational cooperative service units, Minnesota education districts, for-profit and non-profit organizations and other local governmental entities for the coordination and administration of the state early learning scholarships in communities within the Governor’s 13 Economic Development Regions throughout the state of Minnesota.

$22,050,000 is available to fund approximately 13 grants using state funds appropriated through Minnesota 2013 Session Law, Chapter 116, Article 8, Section 2. This law established the Early Learning Scholarships program in order to increase access to high-quality early childhood programs for children ages 3 to 5.

Please visit the Grant Opportunities Web page and scroll down to the grant opportunity for the application documents. Applications must be received physically (not postmarked) by August 13, 2013, 3:30 p.m., Central Time. Applications should not be submitted into the SERVS application system.

Please contact Lisa Cariveau (651-582-8332) if you have questions. The questions are due to her by July 29, 2013.

Annual Report on Curriculum, Instruction, and Student Achievement

By October 1 of each year, districts need to report to the public their Annual Report on Curriculum, Instruction, and Student Achievement as approved by the district board of education. A summary of the annual public report can be published in a newspaper, distributed by mail or distributed electronically. If electronic means such as the district website are used, school districts must publish notice of the report in a periodical of general circulation in the district. School districts must make copies of the report available to the public upon request. Copies of the report no longer need to be sent to the Minnesota Department of Education.

To view the Guidelines/Checklist for information to include in the report, click on the Annual Report on Curriculum, Instruction, and Student Achievement link.

Note: 2013 Session Law, Chapter 116, Article 2, Section 6, made changes to Minnesota Statutes, Section 120B.11, that will be effective for the 2013-2014 school year and beyond. Districts are still required to report to the public their Annual Report on Curriculum, Instruction, and Student Achievement for the 2012-2013 school year. Beginning with the 2013-2014 school year, this report will be replaced by the Striving for the World’s Best Workforce requirements. Guidance and information from MDE regarding creation of the 2013-2014 plan and report will be forthcoming.

For more information regarding these changes, view 2013 Session Law Chapter 116, Article 2, Section 6.

Personnel Variance Requests

A reminder that effective July 1, 2013, districts should now submit the “Request for Personnel Variance” through the online “Special Permission System” (SPS). Faxed or mailed paper requests will no longer be accepted. This will allow for more efficient and quicker approval and posting of these requests. Please share this information with relevant staff.

The Special Permissions System

There are two points to access the SPS online application system:

Minnesota Department of Education Special Permissions System Web page (

Minnesota Board of Teaching Special Permissions for Classroom Teaching Web page (

Additional directions regarding access to the SPS online application system can be found on the Minnesota Board of Teaching Web page, if needed.